A remote file backup service, UBI stores data on Penn State servers for Penn State faculty and staff. Several versions of files can be backed-up and restored in the event of component failure, accidental deletion, file corruption, or another type of damage sustained to the original file. To ensure full data restoration, both a primary copy of backed-up data and a secondary, off-site copy are maintained.
Progressive Incremental backup methodology is used to store files, where an original file is backed-up, and any subsequent changes to the file results in a new version being backed-up. As a result, the latest version of the file is recorded as the active version. Any previous version is then labeled as inactive. The process can be repeated several times depending on the version limit, as preset for the node in question. Both active and inactive versions can be restored through the UBI client.
It is important to note that the user is responsible for the proper classification and handling of sensitive data. UBI is recommended for Level 1 and Level 2 data only, as defined by AD95. To ensure backup integrity, it is recommended that users periodically test the restoration of files.
Automatic backups can be configured to run at defined times. Scheduled backup times allow for data to be stored without manually initiating the process. Additional configuration is needed to initiate scheduled backups. All instructional information and contacts will appear under the Documentation & Resources heading as they are created.
Image backup is also supported through UBI. An image backup is the replication and storage of an entire file system as one object. Instead of backing up individual files, a point-in-time “snapshot” of the file system is taken and sent to the backup server. The storage method provides many benefits including quicker backup and restoration than the file-by-file method, conserving database storage resources on the server by only requiring one entry to the server for the entire image. Users should be aware, however, that the total amount of a node’s data utilization might increase as a result.
Alternatively, an archive process can be used to copy client data to server storage for records retention. The process is useful for compliance with legislative and policy-based retention requirements, which keeps files for a period of time that is specified upon archiving. Newly created archives do not affect pre-existing archives, therefore, once created, files will remain until the expiration period has elapsed.
We will temporarily be offering UBI services at no charge until we have the capability to bill for the service.
Documentation & Resources
Help & Support
EIT Remote File Backup UBI Request Form
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