The Pennsylvania State University - Administrative Information Services, a unit of Information Technology Services

Accessing Early Progress Reporting (EPR) Data

Note:  In order to gain access to the requested student information, it is mandatory that all users complete the online FERPA Training Tutorial. If you have not completed the FERPA training, then go to http://www.registrar.psu.edu/staff/ferpa_tutorial/ferpa_tutorial_page.cfm.

Requests for access to the Early Progress Reporting Data within the Student Database must be made in the format shown below and submitted electronically by your Access and Security Representative (ASR) to:

Office of Undergraduate Education
Mary Beth Crowe
mbc5@psu.edu
(814) 863-1864

Upon approval of authorization, the request will be forwarded to the Administrative Security Office, AIS-Sec@psu.edu, for assignment of Data Warehouse userID and password. You will then be notified of your access privileges, userID, and password. If the requested individual already has access to another database on the Data Warehouse, then no new user ID and password will be assigned; however, he or she will be notified when access privileges are given for the appropriate table.

Any changes in the job position or responsibilities of the designated user should be reported to mbc5@psu.edu (Mary Beth Crowe).

All information is required to process the request.

Example:

Please provide the following individuals access to the Student Early Progress Reporting within the Student database. Place an 'X' next to the group of information you are requesting access to.

  • Name:
  • Access ID:
  • Email:
  • Please provide a reason/rationale for this request to include the specific user needs and uses of this data:

____ (bi_epr_student) will give access to epr_student and epr_enrolled_student tables, which contains all EPR students and their performance information in each of their EPR courses.

____(bi_epr_course) will give access to epr_course table, which contains all EPR courses and progress of student’s evaluation in each course.

These individuals have read and understand University policies AD-11, AD-20, and AD-23 regarding the confidentiality of data.

These individuals have an excellent understanding of student early progress reporting data and data analysis.

By virtue of the fact that these individuals will be downloading Computerized Institutional Data to their own microcomputers or servers, they are now operating an Operational Computer Facility and agree to conform to the requirements of an Operational Computer Facility as outlined in University Policy AD-23 and University Guideline ADG-02.

Content Questions: AIS Support