The Pennsylvania State University - Administrative Information Services, a unit of Information Technology Services

Accessing Retention Data

Note:  In order to gain access to the requested student information, it is mandatory that all users complete the online FERPA Training Tutorial. If you have not completed the FERPA training, then go to http://www.registrar.psu.edu/staff/ferpa_tutorial/ferpa_tutorial_page.cfm.

Requests for access to the Retention database must be made in the format shown below and submitted electronically by your Access and Security Representative (ASR) to:

University Budget Office
Yakov Bernstein (ymb1@psu.edu)

Upon approval of authorization, the request will be forwarded to the Administrative Security Office, AIS-Sec@psu.edu, for assignment of Data Warehouse userid and password. You will then be notified of your access privileges, userid, and password. If the requested individual already has access to another database on the data warehouse, no new userid and password will be assigned; however, he or she will be notified when access privileges are given for the appropriate database.

Any changes in the job position or responsibilities of the designated user should be reported to Yakov Bernstein.

The following information is required to process the request.

All information is required to process the request.

Note: Any campus request must be approved by the campus registrar (if this person is not your ASR) prior to being submitted to the above email address.

Example:

Please provide the following individuals access to the Retention database: 

  • Name:
  • Access ID:
  • Email:
  • Please provide a reason/rationale for this request to include the specific user needs and uses of this data:

These individuals have an excellent understanding of student data and data analysis.

These individuals have read and understand University policies AD-11, AD-20, and AD-23 regarding the confidentiality of data.

By virtue of the fact that these individuals will be downloading Computerized Institutional Data to their own microcomputers or servers, they are now operating an Operational Computer Facility and agree to conform to the requirements of an Operational Computer Facility as outlined in University Policy AD-23 and University Guideline ADG-02.

Content Questions: AIS Support | Support Questions: AIS Support