The Pennsylvania State University - Administrative Information Services, a unit of Information Technology Services

Accessing Financial and Vendor Data

Requests for authorization of Data Warehouse user access to the IBIS Financial and Vendor data should be directed to:

Jan Barnoff,
(jab3@psu.edu)
Manager, Financial & Payroll Information

You must specify either:

  • the Administrative Area number(s) to which the individual(s) is to be granted access, or
  • if the individual(s) is to be limited to accessing only a department within an Administrative Area, specify both the Administrative Area number and the department mnemonic in upper case.

    Note:
    If the mnemonic contains blanks indicate such with a lower case "b", e.g., IbFbS.

You must also specify whether the individual is permitted to see:

  • ALL details or
  • Details except for Salary details (Object codes between 0100 and 0199).

Upon approval of authorization, the request will be forwarded to the AIS Security Office for assignment of a Data Warehouse userID and password. You will then be notified of your access privileges, userID and password.

The following information is required to process the request.

Example:

Please provide the following individuals access to the IBIS Financial database:

   John Doe (e-mail = jxx1@psu.edu)  (AIS ID = jxx1)

   Please provide a reason/rational for this request to include the specific user needs and uses of this data.

  Administrative Area number(s): ____________________ (e.g. 015)
   (Required)

  Department Mnemonic(s):_______________ (e.g. EbE, NUCbE)
   (Not needed if the entire admin. area is to be accessed.)
   (If the mnemonic contains blanks, indicate such with a lower case "b".)

  Access to ALL Detail Records:
   ____ Yes
   ____ No, the individuals may not see Salary details (Object codes between 0100 and 0199).

These individuals have an excellent understanding of IBIS Financial and Vendor related data.

These individuals have read and understand University policies AD-20 and AD-23 regarding the confidentiality of data. These individuals have an understanding of the University's IBIS system and of data analysis.

By virtue of the fact that these individuals will be downloading Computerized Institutional Data to their own microcomputers or servers, they are now operating an Operational Computer Facility and agree to conform to the requirements of an Operational Computer Facility as outlined in University Policy AD-23 and University Guideline ADG-02.

Content Questions: AIS Support | Support Questions: AIS Support