The Pennsylvania State University - Administrative Information Services, a unit of Information Technology Services

Current Usage

Across the University, various departments are currently using our Document Imaging service both in test and in production.  A list of these departments and work units and how they are implementing the service can be found below.

Production Clients

Listed below are the current production clients using the Document Imaging service.  Keep in mind that there are other departments across the University that are using the Optical Image Technology Inc. software, but they maintain all of their own systems.

ITS Consulting & Support Services (CSS) Access and Accounts

  • ASR forms – access forms, trusted network form, etc.
  • Available to ASRs, auditors, and department personnel

Smeal College of Business - Undergraduate Programs

  • Student records – change forms, notes, progress, and history
  • Pull data from ISIS
  • Available to advisors, managers, and department personnel
  • Previously decentralized – migrated to AIS

Health & Human Development – Student Services

  • Student records – change forms, notes, progress, and history
  • Available to advisors, managers, and department personnel
  • Previously decentralized – migrated to AIS

Altoona IT Department

  • Invoices, licenses, approvals for purchases of hardware and software
  • Drag and drop previously scanned items into the system
  • Available to management and approval departments

Dickinson School of Law - Faculty Appointment Committee

  • Resumes, mentoring, articles, approvals, and miscellaneous for faculty
  • Secure and available to members of the committee only

Mechanical and Nuclear Engineering - Budget Office

  • Purchasing card reconciliations and receipts
  • Pull data from IBIS
  • Available to approvers and auditors

Test Clients

Listed below are the current test clients using the Document Imaging service.

Altoona Faculty Searches

  • Setup in test, waiting on training, and final approval of cascade and user keys.
  • Scanning resumes, cover letters, references, etc. for faculty

Altoona Division of Undergraduate Studies

  • Setup and scanning, but currently converting to pulling data from ISIS.  Will need to re-train.
  • Scanning all documentation for the students of their college

Behrend Career Development Office

  • Setup and trained
  • Scanning company communications, mentor, student information for interviews, etc.

Behrend School of Humanities and Social Sciences

  • Setup and waiting on approval for cascade. Training to follow.
  • Scanning syllabi for faculty and organizing by course

Behrend Financial Office

  • Setup and trained.
  • Scanning purchasing card reconciliations and receipts and pulling data from IBIS to populate user keys. 

Dickinson Registrar's Office

  • Setup and waiting for purchase of scanner and computer. Need to designate person to train.
  • Scanning student files

University Budget Office

  • Trained and in test since November of 2005
  • Currently struggling with the load and structuring the process

College of Education Dean's Office

  • Setup and waiting for equipment purchase and training

College of Liberal Arts - Administrative Services

  • Early stages of cascade setup
  • Waiting on equipment purchase

Content Questions: Document Imaging | Support Questions: AIS Support