The Pennsylvania State University - Administrative Information Services, a unit of Information Technology Services

Introduction to Position Management

Position Management is a budgetary process that uses electronic transactions and EASY forms to add, change or collapse an unfilled position.

The Position Management documentation will explain the electronic transactions and EASY forms used in this process.

There are many advantages to the Position Management automated system that will enhance the Financial Officer's and Human Resource Representative's ability to manage unfilled positions.

The budgetary process will:

  • Ensure that funds are available.
  • Generate budget amendment forms automatically.
  • Include human resource data needed to classify a position.
  • Incorporate all actions affecting budget allocation of funds related to a position.
  • Designate and track manpower resource utilization over time.

Position Management Actions

Creating a Position:

There are two forms and a transaction that can be used to add a position.

  • AAPM--The Human Resource Representative or Financial Officer can use this form to add an academic standing or fixed-term multi-year position.
  • AEPM--The Human Resource Representative or Financial Officer can use this form to add/evaluate a non-academic standing or fixed-term position.
  • ATPM--The Financial Officer can use this transaction to add (fast) all standing or fixed-term positions. > Note: If the position is split with another administrative area that you are not responsible for, you must use one of the forms (AAPM or AEPM) to create the position.

Change or Collapse an Unfilled Position:

There are two forms and a transaction that can be used to change or collapse an unfilled position:

  • UAPM--The Human Resource Representative or Financial Officer can use this form to change or collapse an academic standing or fixed-term multi-year position.
  • UEPM--The Human Resource Representative or Financial Officer can use this form to change or collapse a non-academic standing or fixed-term position.
  • UTPM--The Financial Officer can use this transaction to change or collapse (fast) all standing and fixed-term positions. Note: If the position change will affect a position that is split with another administrative area, you must use one of the forms (UAPM or UEPM) to make the change.

Inquiries and Reports:

  • IQPM--A transaction that displays human resource data and budget distributions for a position.
  • PAAN--An on-line report that will list positions.
  • PSCH--A batch report listing positions by budget distributions.

Download Position Management documentation with sample screens and more details for the following topics:

Creating a Position:

  • Add Academic Position (AAPM)
  • Add/Evaluate a Non-Academic Position (AEPM)
  • Add a Position Transaction (ATPM)


Change or Collapse an Unfilled Position:

  • Update Academic Position (UAPM)
  • Update/Evaluate a Non-Academic Position (UEPM)
  • Update a Position Transaction (UTPM)

Inquiry Functions:

  • Position Inquiry (IQPM)

Reporting Functions:

  • Positions by Admin. Area Report (PAAN)
  • Position Schedule (PSCH)

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