The Pennsylvania State University - Administrative Information Services, a unit of Information Technology Services

Human Resources Function Index

This index will assist you in determining which IBIS form or function to use for the human resource action you want to do. You can also use the electronic version of this index by typing FORM at the Next Function line in CCOM and answering the questions on the FORM screen. This index is separated into two categories:

For more specific information about IBIS functions and forms, see the Alphabetical Listing of IBIS Forms, Functions and Transactions page. If you have additional questions, you can contact the AIS Support Center.

Academic & Academic Administrators (STN, FTM, FT1, FT2)

Human Resource Action IBIS Function Comments
Appointment Extension--FT1 and FTM AEXT Use for FT1 (reappointment less than 6 months) and FTM.
Appointment Changes
—Academic to Academic
—Academic to GRD, FEL, SCH
—Academic to Non-Academic
—Non-Academic to Academic
—Wage to Academic 		 ARCA
TRMN then NAPP
NPDL
ARCA
NAPP		  
Appointment Type Changes
—(STN, FTM, FT1, FT2)		 ARCA For ACAD or ACAM classes only. Use NPDL if transferring to STFF or TECH.
Budget Distribution BUPR Can only change budget distribution for STN & FTM.
If only changing pay budget, use NEWP.
Class Change
—ACAD and ACAM only		 ARCA Use NPDL if transferring to STFF or TECH.
Correction to a Processed Form CURA Only available for TRMN and ARCA form.
Contact the AIS Support Center for any other situations.
Create New Position ATPM, AAPM Only needed for FTM and STN positions.
Deceased TRMN  
Home Budget BUPR  
Human Resource Rep. Number   BUPR  
Leave of Absence
Leave with Pay
—Graduate Study
—Sabbatical
Leave no Pay
—Child Care
—Family and Medical
—Formal Study
—Layoff
—Maternity
—Medical
—Military
—On-The-Job Injury
—Personal		 LVLO A new LVLO form must be created for each action (start, return, change, or extend).
Months Not Worked ARCA  
New Appointment NAPP  
New Pay (Pay Budget) NEWP  
Office Address UADR  
Paycheck Adjustment
—Meal, Lodging Deduction
—Military Reduction
—Retroactive Pay
—Time Off Without Pay
—Overpayment Deduction
 PADJ  
Personal Info Update UPIN  
Rank Change ARCA  
Reappointment (FT1 & FT2) RAPP Use RAPP if only changing appointment dates and salary for FT1 (more than 6 months) and FT2.
 
If changing more than appointment dates and salary, use ARCA.
 
Use AEXT to reappoint FTM (to retain appointment begin date).
Retirement TRMN  
Sabbatical Info Update USAB  
Salary Adjustment ARCA  
Salary Plan Change (STN & FTM) ARCA  
Termination TRMN  
Title TITL  
Transfer
—Academic to Academic
—Academic to GRD, FEL, SCH
—Academic to Non-Academic
—Non-Academic to Academic
—Wage to Academic		 ARCA
TRMN then NAPP
NPDL
ARCA
NAPP		  
Update Unfilled Position UTPM, UAPM Only used on FTM and STN positions.
Work Assignment Schedule ARCA  
Work Location BUPR  

Graduate Assistantships, Fellowships & Scholarships

Human Resource Action  IBIS Function  Comments
Appointment Changes
—GRD, FEL, SCH to GRD, FEL, SCH
—GRD, FEL, SCH to any other appt.
—WAGE to GRD, FEL, SCH		 GRAD
TRMN then NAPP
GRAD		  
Appointment Type Changes
—GRD, FEL, SCH to GRD, FEL, SCH		 GRAD  
Budget Distribution GRAD  
Class Change TRMN then NAPP  
Correction to a Processed Form CURA Only available for TRMN and ARCA form. Contact the AIS Support Center for any other situations.
Deceased TRMN  
Home Budget GRAD  
Human Resource Rep. Number GRAD  
New Appointment NAPP (GFSA)  
New Pay (Pay Budget) NEWP  
Office Address UADR  
Paycheck Adjustment
—Meal, Lodging Deduction
—Military Reduction
—Retroactive Pay
—Time Off Without Pay
—Overpayment Deduction		 PADJ  
Personal Info Update UPIN  
Rank Change GRAD  
Reappointment GRAD  
Salary Adjustment GRAD  
Termination TRMN  
Title GRAD  
Transfer
—GRD, FEL, SCH to GRD, FEL, SCH
—GRD, FEL, SCH to any other appt.
—WAGE to GRD, FEL, SCH		 GRAD
TRMN then NAPP
GRAD		  
Work Location GRAD  

Administrative & Staff Exempt & Non-Exempt (STN, FT1, FT2)

 Human Resource Action IBIS Function  Comments 
Appointment Extension - FT1 NEXT  
Appointment Changes
—Academic to Non-Academic
—Non-Academic to Academic
—Non-Academic to Non-Academic
—Wage to Non-Academic
—Non-Academic to GRD, FEL, SCH		 NPDL
ARCA
NPDL
NAPP
TRMN then NAPP		  
Appointment Type Changes Only
—(STN to FT1 and FT1 to STN)		 NATC Use if only the appointment type is changing.
Budget Distribution BUPR Can only change budget distribution for STN appointments.
If only changing pay budget, use NEWP.
Class Change
—ADMR, STFF, and TECH only		 PUDC, NPDL See Demotion, Promotion, Lateral, Upgrade and Downgrade. One of these actions must occur in order for the class to change.
Correction to a Processed Form CURA Only available for TRMN and ARCA forms.
Contact the AIS Support Center for any other situations.
Create New Position ATPM, AEPM Only needed for FT1 and STN positions.
Deceased TRMN  
Demotion NPDL Employee is going to a different position.
Exemption Change
(Exempt to Non-Exempt, Non-Exempt to Exempt)		 PUDC A review of an existing position that is already filled.
Fixed Term II Changes NF2R  
Home Budget BUPR  
Human Resource Rep. Number BUPR  
Lateral NPDL The employee is going to a different position.
Leave of Absence
Leave with Pay
—Graduate Study
—Sabbatical
Leave no Pay
—Child Care
—Family and Medical
—Formal Study
—HR88
—Layoff
—Maternity
—Medical
—Military
—On-The-Job Injury
—Personal		 LVLO A new LVLO form must be created for each action (start, return, change, or extend).
New Appointment NAPP  
New Pay (Pay Budget) NEWP  
Office Address UADR  
Paycheck Adjustment
—Meal, Lodging Deduction
—Military Reduction
—Retroactive Pay
—Time Off Without Pay
—Overpayment Deduction
 PADJ  
Personal Info Update UPIN  
Position Downgrade PUDC A review of an existing position that is currently filled.
Position Upgrade PUDC A review of an existing position that is currently filled.
Position Upgrade PUDC The employee is going to a different position.
Promotion NPDL The employee is going to a different position.
Reappointment (FT1 & FT2) RAPP  
Retirement TRMN  
Sabbatical Info Update USAB Exempt, Executives and Administrators only. See HR17.
Salary Adjustment SADJ  
Salary Plan Change (STN) SADJ 12 mo. STN to a 10 mo. HR88 STN.
Termination TRMN  
Title TITL Only the title is changing.
Transfer
—Academic to Non-Academic
—Non-Academic to Academic
—Non-Academic to Non-Academic
—Wage to Non-Academic
—Non-Academic to GRD, FEL, SCH		 NPDL
ARCA
NPDL
NAPP
TRMN then NAPP		  
Update Unfilled Position UTPM, UEPM Only used on FT1 and STN positions
Work Location BUPR  

Technical Service (STN)

Human Resource Action   IBIS Function  Comments
Appointment Changes
—Academic to Non-Academic
—Non-Academic to Academic
—Non-Academic to GRD, FEL, SCH
—Non-Academic to Non-Academic
—Wage to Non-Academic		 NPDL
ARCA
TRMN then NAPP
NPDL
NAPP		  
Budget Distribution BUPR If only changing pay budget, use NEWP.
Correction to a Processed Form CURA Only available for TRMN and ARCA forms.
Contact the AIS Support Center for any other situations.
Create New Position ATPM, AEPM Only needed for STN positions.
Deceased TRMN  
Demotion NPDL Employee is going to a different position.
Holiday Time  BIPY  
Home Budget BUPR  
Human Resource Rep. Number BUPR  
Lateral BUPR The employee is going to a different position.
Leave of Absence
Leave with Pay
—Graduate Study
Leave no Pay
—Child Care
—Family and Medical
—Formal Study
—Layoff
—Maternity
—Medical
—Military
—On-The-Job Injury
—Personal		 LVLO A new LVLO form must be created for each action (start, return, change, or extend).
New Appointment NAPP  
New Pay (Pay Budget) NEWP  
Office Address UADR  
Overtime BIPY  
Paycheck Adjustment
—Meal, Lodging Deduction
—Military Reduction
—Retroactive Pay
—Time Off Without Pay
—Overpayment Deduction		 PADJ  
Personal Info Update UPIN  
Position Downgrade PUDC A review of an existing position that is currently filled.
Position Upgrade PUDC A review of an existing position that is currently filled.
Promotion NPDL The employee is going to a different position.
Retirement TRMN
Salary Adjustment SADJ   Use NF2R for FT2 salary changes.
Termination TRMN  
Title TITL Only the title is changing.
Transfer
—Academic to Non-Academic
—Non-Academic to Academic
—Non-Academic to Non-Academic
—Wage to Non-Academic
—Non-Academic to GRD, FEL, SCH		 NPDL
ARCA
NPDL
NAPP
TRMN then NAPP		  
Update Unfilled Position UTPM, UEPM Only used on STN positions.
Work Location BUPR  

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