The Pennsylvania State University - Administrative Information Services, a unit of Information Technology Services

Accessing Restricted EIS Modules

Below you will find information regarding obtaining access to Employee Reimbursement System (ERS) data and Fact Book Plus data within EIS.

ERS

Requests for authorization access to the EIS data should be directed to Jan Barnoff.

Multi-Dimensional Cubes

You must specify the Administrative Area number(s) to which the individual(s) is to be granted access.

The following e-mail should be sent to Jan:

Please provide the following individual(s) access to the Employee Reimbursement Cubes:

John Doe (e-mail = jxx1@psu.edu)(AIS ID = jxx1)

Administrative Area Number(s):
(e.g. 015)

These individuals have an excellent understanding of ERS related data.

These individuals have read and understand University policies AD-20 and AD-23 regarding the confidentiality of data. These individuals have an understanding of the University's ERS system and of data analysis.

By virtue of the fact that these individuals will be downloading Computerized Institutional Data to their own microcomputers or servers, they are now operating an Operational Computer Facility and agree to conform to the requirements of an Operational Computer Facility as outlined in University Policy AD-23 and University Guideline ADG-02.

Reports

You must specify either the Administrative Area number(s) to which the individual(s) is to be granted access or whether the individual(s) is to be limited to accessing only a department within an Administrative Area, specify both the Administrative Area number and the department mnemonic in upper case.

Note: If the mnemonic contains blanks, indicate those blanks with a lower case "b". (e.g. IbFbS)

The following e-mail should be sent to Jan:

Please provide the following individual(s) access to the Employee Reimbursement EIS reports:

 X  (erspublic) All users of the ERS database will get access to the ERSPublic Role.

John Doe (e-mail = jxx1@psu.edu)(AIS ID = jxx1)

Administrative Area Number(s):
(e.g. 015) Required

Department Mnemonic(s):
(e.g. EbE, NUCbE)  Not needed if entire admin area is to be accessed

These individuals have an excellent understanding of ERS related data.

These individuals have read and understand University policies AD-20 and AD-23 regarding the confidentiality of data. These individuals have an understanding of the University's ERS system and of data analysis.

By virtue of the fact that these individuals will be downloading Computerized Institutional Data to their own microcomputers or servers, they are now operating an Operational Computer Facility and agree to conform to the requirements of an Operational Computer Facility as outlined in University Policy AD-23 and University Guideline ADG-02.

Upon approval of authorization, the request will be forwarded to the AIS Security Office for approval. You will then be notified of your access privileges.

Fact Book Plus

Fact Book Plus is an extension of the Penn State Fact Book and provides reports that are not available to the general public. They are considered Confidential and for “Internal Penn State Use Only”. To request access to Fact Book Plus, please have your Access and Security Representative (ASR) fill out the request form after obtaining approval from their Dean or Administrative Officer.

Content Questions: AIS Support