The Pennsylvania State University - Administrative Information Services, a unit of Information Technology Services

Obtaining Access to CIDR Functions

All requests for the functions below must be submitted by your Access and Security Representative (ASR) to the Administrative Support Center via e-mail. CIDR functions can only be used by University employees and, where noted, require a SecurID.

Some functions are automatically provided to existing IBIS or ISIS users. Functions that retrieve Social Security Numbers (SSNs) require more information in the access request, so please refer to the ASR instructions below for these details.

If you do not already have an AIS Account, request one through your Access and Security Representative (ASR).

Table of CIDR Functions

Security Path for Application Application Description SecurID Required Additional Approval by Security Office
PSISSN Retrieve PSU IDs by SSNs Conversion Utility No Yes
PSIGTSSN Retrieve SSNs by PSU IDs Utility (External Reporting) Yes Yes
PSIGTIDS Retrieve PSU ID by SSN No No
PSIGTNM Retrieve Affiliate Data by PSU ID No No
PSIPSUID Retrieve SSN by PSU ID Yes Yes
PSIGTIDD Retrieve PSU ID by Digital ID No No
PSIALPHA Browse Alpha Lookup No No
PSIBRAFF Browse Alpha Lookup by Affiliate Yes No
PSILDAFF Transfer Affiliate Data to AIS No No
PSIASNID Assign PSU ID Yes No
PSIAFFMN Maintain Affiliate Data (Update/Add) Yes Yes
PSIDELAF Delete Affiliate Data Yes No
PSISSNMN Initiate SSN Change Request Yes Yes
PSISSNAP Review/Approve SSN Change Requests Yes Yes
PSISSNCR Cancel SSN Change Request (Update) Yes Yes
PSISSNRC Browse/Cancel SSN Change Requests Yes Yes
PSIPSIDM Initiate PSU ID Change Request Yes Yes

ASR Instructions

  1. SecurID information available here.
  2. The "Browse Alpha Lookup" function PSIALPHA access is automatically provided to users who currently have access to either the AMIA screen in ISIS or the BALU screen in IBIS.
  3. Access to the functions "retrieve PSU ID by SSN" and "retrieve PSU ID by Digital ID" (PSIGTIDS, PSIGTIDD and PSIGTNM, respectively) is automatically provided to users who currently have an IBIS EASY profile and access to WAPP and other forms for hiring, as well as those who use AMIA in the ISIS system. If you have staff that will need these functions and do not currently use IBIS or ISIS, then you should request access to them.
  4. The "Assign PSU ID" function PSIASNID access is automatically provided to users who currently have an IBIS EASY profile and access to WAPP and other forms for hiring. If you have staff who will need to assign PSU IDs to affiliation codes other than new employees, then an affiliate code needs to be requested if this has not already been done. The affiliate code request includes listing users of the affiliate code to assign PSU IDs. To request a new affiliate code and specify users of it, see the Web page at: https://www.fis.psu.edu/webaccess/datasteward/RequestToAddAffiliationCode.htm. 
  5. Functions that "retrieve SSNs" require a brief statement indicating the department name, users who need this, specifically why access to SSNs is needed, and what will be done with them once they are retrieved. In general, SSNs should only be used for reporting to external agencies because most Penn State transactions will use the PSU ID. Initial approval will be granted by the data stewards with subsequent approval done by the Privacy Officer to confirm the department will be properly securing the SSNs on their PCs and network.
  6. All requests, except for the affiliate code request mentioned in Step 3, should be made via e-mail to the AIS Support Center by the ASR. The SUBJECT of these e-mail requests should be CIDR Function Request and the text should list the CIDR Function Access Paths desired, along with the user IDs that access is being requested for. Questions about this can be directed to ssnteam@psu.edu or to ais-support@psu.edu.

Below is an example of how the request e-mail should be structured:

E-mail to: mailto:ais-support@psu.edu?subject=CIDR%20Function%20Request

Subject: CIDR Function Request

Please provide access to the following CIDR access paths to the users listed with each:

PSIALPHA
John Doe (e-mail = jxx1@psu.edu) (AIS ID = jxx1)

PSIGTIDS
John Doe (e-mail = jxx1@psu.edu) (AIS ID = jxx1)

NOTE: Functions retrieving SSNs require additional information as specified above.

Content Questions: Sara Conkling | Support Questions: AIS Support