Human Resources Function Index This index will assist you in determining which IBIS form or function to use for the human resource action you want to do. You can also use the electronic version of this index by typing FORM at the Next Function line in CCOM and answering the questions on the FORM screen. This index is separated into two categories: Academic The Academic section will encompass Academic and Academic Administrators with STN, FT1, FT2 and FTM appointment types. Non-Academic The Non-Academic section will encompass Administrators, Staff (STN, FT1, and FT2) and Technical Service (STN). If you have additional questions, you can contact the AIS Support Center, (814) 863-2276. Academic Academic (ACAD) and Academic Administrators (ACAM) Graduate Assistantships (ACAD), Fellowships (ACAD) and Scholarships (ACAD) Non-Academic Administrators (ADMR) and Staff (STFF) Technical Service (TECH) For more specific information about IBIS functions and forms   Academic and Academic Administrators (STN, FTM, FT1, FT2) Human Resource Action IBIS Function Comments Appointment Extension —FT1 and FTM  AEXT  Use for FT1 (reappointment less than 6 months) and FTM. Appointment Changes —Academic to Academic —Academic to GRD, FEL, SCH —Academic to Non-Academic —Non-Academic to Academic —Wage to Academic  ARCA TRMN then NAPP NPDL ARCA NAPP   Appointment Type Changes —(STN, FTM, FT1, FT2)  ARCA  For ACAD or ACAM classes only. Use NPDL if transferring to STFF or TECH. Budget Distribution BUPR Can only change budget distribution for STN & FTM. If only changing pay budget, use NEWP. Class Change —ACAD and ACAM only  ARCA  Use NPDL if transferring to STFF or TECH. Correction to a Processed Form CURA Only available for TRMN and ARCA form. Contact the AIS Support Center for any other situations. Create New Position ATPM, AAPM Only needed for FTM and STN positions. Deceased TRMN   Home Budget BUPR   Human Resource Rep. Number BUPR   Leave of Absence Leave with Pay —Graduate Study —Sabbatical Leave no Pay —Child Care —Family and Medical —Formal Study —Layoff —Maternity —Medical —Military —On-The-Job Injury —Personal LVLO A new LVLO form must be created for each action (start, return, change, or extend). Months Not Worked ARCA   New Appointment NAPP   New Pay (Pay Budget) NEWP   Office Address UADR   Paycheck Adjustment —Meal, Lodging Deduction —Military Reduction —Retroactive Pay —Time Off Without Pay —Overpayment Deduction PADJ   Personal Info Update UPIN   Rank Change ARCA   Reappointment (FT1 & FT2) RAPP Use RAPP if only changing appointment dates and salary for FT1 (more than 6 months) and FT2.   If changing more than appointment dates and salary, use ARCA.   Use AEXT to reappoint FTM (to retain appointment begin date). Retirement TRMN   Sabbatical Info Update USAB   Salary Adjustment ARCA   Salary Plan Change (STN & FTM) ARCA   Termination TRMN   Title TITL   Transfer —Academic to Academic —Academic to GRD, FEL, SCH —Academic to Non-Academic —Non-Academic to Academic —Wage to Academic  ARCA TRMN then NAPP NPDL ARCA NAPP   Update Unfilled Position UTPM, UAPM Only used on FTM and STN positions. Work Assignment Schedule ARCA   Work Location BUPR   Graduate Assistantships, Fellowships and Scholarships (back to top)      Human Resource Action IBIS Function Comments Appointment Changes —GRD, FEL, SCH to GRD, FEL, SCH —GRD, FEL, SCH to any other appt. —WAGE to GRD, FEL, SCH  GRAD TRMN then NAPP GRAD   Appointment Type Changes —GRD, FEL, SCH to GRD, FEL, SCH  GRAD   Budget Distribution GRAD   Class Change TRMN then NAPP   Correction to a Processed Form CURA Only available for TRMN and ARCA form. Contact the AIS Support Center for any other situations. Deceased TRMN   Home Budget GRAD   Human Resource Rep. Number GRAD   New Appointment NAPP (GFSA)   New Pay (Pay Budget) NEWP   Office Address UADR   Paycheck Adjustment —Meal, Lodging Deduction —Military Reduction —Retroactive Pay —Time Off Without Pay —Overpayment Deduction PADJ   Personal Info Update UPIN   Rank Change GRAD   Reappointment GRAD   Salary Adjustment GRAD   Termination TRMN   Title GRAD   Transfer —GRD, FEL, SCH to GRD, FEL, SCH —GRD, FEL, SCH to any other appt. —WAGE to GRD, FEL, SCH  GRAD TRMN then NAPP GRAD   Work Location GRAD    Administrative and Staff Exempt and Non-Exempt (STN, FT1, FT2) (back to top)  Human Resource Action IBIS Function Comments Appointment Extension - FT1 NEXT   Appointment Changes —Academic to Non-Academic —Non-Academic to Academic —Non-Academic to Non-Academic —Wage to Non-Academic —Non-Academic to GRD, FEL, SCH  NPDL ARCA NPDL NAPP TRMN then NAPP   Appointment Type Changes Only —(STN to FT1 and FT1 to STN)  NATC   Use if only the appointment type is changing. Budget Distribution BUPR Can only change budget distribution for STN appointments. If only changing pay budget, use NEWP. Class Change —ADMR, STFF, and TECH only  PUDC, NPDL See Demotion, Promotion, Lateral, Upgrade and Downgrade. One of these actions must occur in order for the class to change. Correction to a Processed Form CURA Only available for TRMN and ARCA forms. Contact the AIS Support Center for any other situations. Create New Position ATPM, AEPM Only needed for FT1 and STN positions. Deceased TRMN   Demotion NPDL Employee is going to a different position. Exemption Change (Exempt to Non-Exempt, Non-Exempt to Exempt) PUDC A review of an existing position that is already filled. Fixed Term II Changes NF2R   Home Budget BUPR   Human Resource Rep. Number BUPR   Lateral NPDL The employee is going to a different position. Leave of Absence Leave with Pay —Graduate Study —Sabbatical Leave no Pay —Child Care —Family and Medical —Formal Study —HR88 —Layoff —Maternity —Medical —Military —On-The-Job Injury —Personal LVLO A new LVLO form must be created for each action (start, return, change, or extend). New Appointment NAPP   New Pay (Pay Budget) NEWP   Office Address UADR   Paycheck Adjustment —Meal, Lodging Deduction —Military Reduction —Retroactive Pay —Time Off Without Pay —Overpayment Deduction PADJ   Personal Info Update UPIN   Position Downgrade PUDC A review of an existing position that is currently filled. Position Upgrade PUDC A review of an existing position that is currently filled. Promotion NPDL The employee is going to a different position. Reappointment (FT1 & FT2) RAPP   Retirement TRMN   Sabbatical Info Update USAB Exempt, Executives and Administrators only. See HR17. Salary Adjustment SADJ   Salary Plan Change (STN) SADJ 12 mo. STN to a 10 mo. HR88 STN. Termination TRMN   Title TITL Only the title is changing. Transfer —Academic to Non-Academic —Non-Academic to Academic —Non-Academic to Non-Academic —Wage to Non-Academic —Non-Academic to GRD, FEL, SCH  NPDL ARCA NPDL NAPP TRMN then NAPP   Update Unfilled Position UTPM, UEPM Only used on FT1 and STN positions. Work Location BUPR    Technical Service (STN) (back to top)  Human Resource Action IBIS Function Comments Appointment Changes —Academic to Non-Academic —Non-Academic to Academic —Non-Academic to GRD, FEL, SCH —Non-Academic to Non-Academic —Wage to Non-Academic  NPDL ARCA TRMN then NAPP NPDL NAPP   Budget Distribution BUPR If only changing pay budget, use NEWP. Correction to a Processed Form CURA Only available for TRMN and ARCA forms. Contact the AIS Support Center for any other situations. Create New Position ATPM, AEPM Only needed for STN positions. Deceased TRMN   Demotion NPDL Employee is going to a different position. Holiday Time BIPY   Home Budget BUPR   Human Resource Rep. Number BUPR   Lateral NPDL The employee is going to a different position. Leave of Absence Leave with Pay —Graduate Study Leave no Pay —Child Care —Family and Medical —Formal Study —Layoff —Maternity —Medical —Military —On-The-Job Injury —Personal LVLO A new LVLO form must be created for each action (start, return, change, or extend). New Appointment NAPP   New Pay (Pay Budget) NEWP   Office Address UADR   Overtime BIPY   Paycheck Adjustment —Meal, Lodging Deduction —Military Reduction —Retroactive Pay —Time Off Without Pay —Overpayment Deduction PADJ   Personal Info Update UPIN   Position Downgrade PUDC A review of an existing position that is currently filled. Position Upgrade PUDC A review of an existing position that is currently filled. Promotion NPDL The employee is going to a different position. Retirement TRMN   Salary Adjustment SADJ Use NF2R for FT2 salary changes. Termination TRMN   Title TITL Only the title is changing. Transfer —Academic to Non-Academic —Non-Academic to Academic —Non-Academic to Non-Academic —Wage to Non-Academic —Non-Academic to GRD, FEL, SCH  NPDL ARCA NPDL NAPP TRMN then NAPP   Update Unfilled Position UTPM, UEPM Only used on STN positions. Work Location BUPR   (back to top)

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