Install and Configure a Report Viewer

TextPad, Microsoft Word, or Adobe Acrobat Reader can be used to view reports.

TextPad
To install TextPad, click to DOWNLOAD and configure it.  Windows2000 users will need to set TextPad to open their reports.

Microsoft Word
If you have not installed  Microsoft Word, please ask your local tech support person to help you install it. If you already have Microsoft Word installed, you can configure it to open your eDDS reports.

Follow the above instructions but instead of choosing Textpad to open the report choose Microsoft Word.

Login to eDDS and select the open in 'other' option

Select to either save the report to your desktop or open the report. If you choose to simply open the report, you should see the report that was selected from the eDDS server. At this point you can view, edit, print or search within the report

Adobe Acrobat Reader
To install Adobe Acrobat Reader, click to DOWNLOAD and execute the application. For departmental use, Adobe Acrobat full version licenses are available from the PSU Computer Store for a nominal fee. This will give your users much more versatility for viewing and annotating reports.

Accessing the eDDS Web Site

Launch your Web browser and navigate to the eDDS site. From there, enter your eDDS userID and password; then click logon.

Getting Your Reports
You will get an Optical Image Technology screen with displays function icons on the left. Single click the Cascade Search  icon and drill down through the cascade levels by clicking on the icons:

•    Company
•    Department
•     Account
•     Folder
•     Documents
  
  

After drilling down to a particular document within a folder, the second frame will become active next to the cascade search window.

To view the selected report, click on the View button in the second window.

Click the icons in reverse order to go up a level in the cascade, or use the back button on your browser to return to previous screens.

Printing Your Report
For printing while viewing in the browser, please remember that you are within a browser application and must click on the report to activate the frame prior to using your browser print features.

Please note that if you are viewing in Acrobat Reader you must use its print button to print the report. See below for instructions.

Saving Your Report
You may save the report on your workstation and later view or print it without reconnecting to the eDDS server. This is easiest to do through the open in Other option.

Navigating In The Viewer 
Here are the functions of the browser viewing buttons.

 

By using the vertical scrollbar in the browser viewing window you can view previous and next page.

Here are the functions of some of the Adobe Acrobat Reader buttons:



Remember, if you are viewing a report in Adobe Acrobat or Acrobat Reader, you must use its function buttons instead of the ones associated with your browser.

Placing Reports On Your Intraviewer Desktop

Note: This feature is available at any level of the cascade, but will work best at the 'folder' level.

1. First you will need to log on to eDDS with your userID and password.
2. From the list of navigation buttons, choose the Cascade Search button.
3. Drill down to the folder or report that you want by clicking on the icons.
4. Once you locate the report, left click on the to select from the drop-down menu-- Select Add to Desktop.
5. Now if you click on the desktop button, you can see that your report is on your Intraviewer Desktop; and, it will automatically be there the next time you login.
6. In addition, you can place a shortcut on any in the Cascade. You may prefer to do this at the folder level.
7. To remove a report from this view, simply left click on the —Select Remove from Desktop from .
   

To see a short tutorial on how to add report folders to your Intraviewer desktop click here.

Configure Your Options

'Change Company' will allow you to navigate to a different report area if you have access to it.

After logging on, click the 'Configure Options'  icon to select your settings. 

Click 'Change Company' in the Configure Options box.




Select the report area you wish to go to from the drop down menu and click ok.

You will automatically be taken to that cascade.

Cascade Options will permit you
1) To have documents returned in DESCENDING date order
2) To control the number of items returned to your workstation
After logging on, click the 'Configure Options' icon  to select your settings.
Click "Cascade Options" in the Configure Options box.

To have documents returned in descending date order (i.e. most recent dates appear first), click "DESC" in the "Sort Order" box for 'Document'.

To change the number of items returned, increase or decrease the quantity in the "Max Items" box under 'Document.'

Click "OK."
After selecting your settings, you will need to click the 'Exit' icon  for the settings to take effect. A message saying you've logged off the system will be returned to you. Click "Re-enter Here" to log back into the system.

The sort order will determine which items are returned if 'Max Items' is set to a number smaller than the actual number of items. For example, if there are 300 documents, but 'Max Items' is set to 30, and the sort order is descending, the most recent 30 documents will be returned. If the sort order is ascending, the oldest 30 documents will be returned. These options also apply at the company, department, account, and folder levels. These settings will be retained until different settings are selected.