About eDDS

The eDocument Distribution System is a tool that enables the user to access and view reports via the Web. These reports, formerly received in printed form or viewed in RMDS are instead sent to the eDocument Distribution System and can be viewed with a Web browser, Adobe Acrobat, text editor or word processor. They can also be saved, edited or printed locally. Offices are using this tool to provide their customers with reports via the Web rather than paper. There are many benefits of this, not the least of which, is saving the cost of paper and the work involved in the manual distribution of reports.

What reports are available?
Many AIS reports are now available on the eDocument Distribution System. Central offices such as Admissions, Registrar, Student Aid store their reports on this system for easy access. In addition, the Telecommunications and Networking Services' monthly billing statements are now available on this system. Since the billing statements are copied to the eDocument Distribution System as is, the electronic files appear exactly as they did previously on paper. This electronic billing allows for faster distribution and access to monthly Telecommunications billing statements.

How do I find out if the reports I use are available on the eDocument Distribution System?
Contact the office that initiates the report for you and ask if it is available on the eDocument Distribution System.

When is the eDocument Distribution System updated?
For nightly batch jobs, reports are sent to the eDocument Distribution System by 6:00 a.m. daily. For daytime reports, such as Alumni Selects and ISIS AIDAs, continuous updating is done between 8:00 a.m. and 5:00 p.m. daily, including weekends.

Who can use the eDocument Distribution System?
Anyone who currently uses reports being made available on the eDocument Distribution System or whose job duties require access to electronic reports can gain access to it. See eDDS Access  for detailed instructions.

How is the eDocument Distribution System different than the Imaging System?
Imaging technology is also being used to improve processes at Penn State by storing images of records electronically rather than in file cabinets. Additional information about this project is available at the Document Imaging section.

Go to the eDocument Frequently Asked Questions page