Staff Specifics Will I see reports or screens with the new PSU ID in the older SSN-type format xxx-xx-xxxx? Yes. Several offices are still in the process of making changes to the presentation of the new PSU ID on screens and reports, so don't be alarmed if you see the new number in the older format. Remember, the new PSU ID will always begin with a '9'.  Changes Occurring in University Processes and Online Screens New user documentation added as it becomes available. Stay tuned... Adobe Reader is required to view and print PDF documents. Download Adobe Reader for free.  Processes and Online Screens User Documentation   ISIS Screens:           AMIA will display PSU ID           New ID screen to look up PSU ID by e-mail ID or SSN  Now Available         AGU  Now Available         ARUSNP  Now Available         ARUSPL  Now Available         ARUSPM  Now Available         ARUSPN  Now Available  Training Presentation         AUPC  Now Available (use your e-mail ID and password to log in)   IBIS:          IDIR will display PSU ID          Processing Guidelines  Now Available        SRFC   Now Available        Benefits Information  Now Available        Commonwealth College Instructor Approvals  Now Available   New Central ID Repository (CIDR) Web Functions:    Links to CIDR Functions*      Assigning PSU IDs (PSIASNID)             For New Employees           For Others (Affiliates)   Now Available  Training Module (unavailable due to updates)  Now Available  Now Available  Now Available            Working with PSU IDs           Looking Up a PSU ID via the Web (PSIALPHA) or eLion           Retrieve PSU ID by Digital ID (e-mail ID) (PSIGTIDD)           Retrieve Data by PSU ID (PSIGTNM)           Providing the PSU ID to an Individual           PSU ID Business Cards for Use Locally    Now Available          Now Available    Now Available   Now Available   Now Available   Now Available            Working with SSNs           Retrieve PSU ID by SSN (PSIGTIDS)           Retrieve SSN by PSU ID (PSIPSUID)           Retrieve SSN by PSU ID Utility (PSIGTSSN)  Now Available  Now Available  Now Available  Now Available  Now Available  Now Available      Requesting Access to CIDR Functions    Now Available *Access path names in parentheses are used by Access and Security Representatives in their submissions. Local Efforts & SSN Activities Timeline Process changes specific to each college, campus and department are being coordinated by a local SSN contact. See your local contact with questions specific to your area You should have completed the SSN Conversion Checklist for Individuals and reviewed the SSN Activities Timeline Student Record Specifics How will students be notified of, or find out their new PSU ID? Existing students with id+ cards will see their new PSU ID on their new id+ card Authorized University employees can look up a student's PSU ID using the ISIS ID screen or a new CIDR Web function called Alpha Lookup For non-degree students, the communications process from the University. Registrar will include the PSU ID on a confirmation letter that can be printed from ARUSPN. Re-enrollment letters will also have this information Students registering in Outreach offerings will see their PSU ID printed on their receipt or the receipt generated by NCRR All students will be able to see their PSU ID on the eLion Academic Summary At this time, Admissions is planning to alert all 2005 "offered" students of their PSU ID number. Offers that have been extended prior to the winter break will be informed by a mailing shortly after the break. Those offers after the conversion will be notified with a handout placed in their packets If I work with faculty, what should I be aware of with regard to posting students' grades after the conversion? Student grades should not be posted by SSNs. Also, in accordance with University policy AD19, the PSU ID cannot be used to display students' scores or grades publicly (neither by the whole number or by just the last 4 digits). Instructors can assign a secret code to each student in the class and post grades with this code. The "secret code" created can in no way use any student identifiers, or pieces thereof, such as name, SSN or PSU ID. Codes used to post grades must be random and not correspond to students in alphabetical, SSN or PSU ID order. In addition, eLion is a secured environment. Instructors are encouraged to use eLion to record final course grades. Students can then use eLion to retrieve their final grades. What ID will enrollment verifications, transcripts and degree audits use? Of interest to advisers and others is the fact that the enrollment verification and official transcript documents will continue to have the SSN displayed on them. Degree audits and advising transcripts, on the other hand, will display the PSU ID instead, since they are used internally.

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