While AIMS uses accounting data it is not an accounting system and should not be used to manage project closeout or major procurements.

It is important to note that AIMS data (like IBIS data) are no timelier than the input from the feeder systems. For instance, a machine shop or storeroom may post transactions to IBIS only once or twice a month; therefore, non-posted transactions will not be reflected in the AIMS data. AIMS data cannot track unrecorded encumbrances… it only knows what a user has told it.

Remember that Fringe and Overhead (F&A) charges are calculated in IBIS on a monthly basis. Your AIMS report calculates these charges when the report is generated.

• In the case of using an incorrect ID the error you'll see is: Registry Not Found
• In the case of using an incorrect password the error you'll see is: Invalid Password

  AIMS access control requires that all users have the AIMS function assigned in their IBIS security profile. If you receive an error message, it is likely you have not been assigned AIMS. In this case contact your Access Security Representative (ASR) to correct your IBIS security profile. If you continue having trouble, contact the AIS Support Center, Monday through Friday, 7 a.m. to 5 p.m. at (814) 863-2276.

• If such an account is not listed, contact your Financial Officer to correct your user access privileges using the UPRJ function
• For accounts established prior to fiscal year 2001/2002, contact your Financial Officer to include these accounts using the UPRJ function
• In the case of cost center access, contact your Financial Officer to include these accounts using the UEFA function

1. IBIS data are updated in real time; AIMS data are updated once a day (p.m.)
2. IBIS applies fringe and overhead charges monthly; AIMS applies fringe and overhead charges in real time (if the "calculate F&A" box is checked on the Report Selection window)
3. The IBIS and AIMS reports may have been run at different times