Early user documentation for many of these functions is available on the SSN Project, Staff Specifics Web page.

Some functions are automatically provided to existing IBIS or ISIS users and functions that retrieve Social Security numbers (SSNs) require more information in the access request so please see ASR instructions below for these details.

Security Path for Application	Application Description	SecurID Required	Add'l Approval Needed by Security Office
PSISSN	Retrieve PSU IDs by SSNs Conversion Utility	No	Yes
PSIGTSSN	Retrieve SSNs by PSU IDs Utility (External Reporting)	Yes	Yes
PSIGTIDS	Retrieve PSU ID by SSN	No	No
PSIGTNM	Retrieve Affiliate Data by PSU ID	No	No
PSIPSUID	Retrieve SSN by PSU ID	Yes	Yes
PSIGTIDD	Retrieve PSU ID by Digital ID	No	No
PSIALPHA	Browse Alpha Lookup	No	No
PSIBRAFF	Browse Alpha Lookup by Affiliate	Yes	No
PSILDAFF	Transfer Affiliate Data to AIS	No	No
PSIASNID	Assign PSU ID	Yes	No
PSIAFFMN	Maintain Affiliate Data (Update/Add)	Yes	Yes
PSIDELAF	Delete Affiliate Data	Yes	No
PSISSNMN	Initiate SSN Change Request	Yes	Yes
PSISSNAP	Review/Approve SSN Change Requests	Yes	Yes
PSISSNCR	Cancel SSN Change Request (Update)	Yes	Yes
PSISSNRC	Browse/Cancel SSN Change Requests	Yes	Yes
PSIPSIDM	Initiate PSU ID Change Request	Yes	Yes

ASR Instructions

1. SecurID information available at: http://ais.its.psu.edu/access/securid.html.

2. The "Browse Alpha Lookup" function PSIALPHA access is automatically provided to users who currently have access to either the AMIA screen in ISIS or the BALU screen in IBIS. 

3. Access to the functions "retrieve PSU ID by SSN" and "retrieve PSU ID by Digital ID" (PSIGTIDS, PSIGTIDD and PSIGTNM respectively) is automatically provided to users who currently have an IBIS EASY profile and access to WAPP and other forms for hiring, as well as those who use AMIA in the ISIS system. If you have staff that will need need these functions and do not currently use IBIS or ISIS, you should request access to them.

4. The "Assign PSU ID" function PSIASNID access is automatically provided to users who currently have an IBIS EASY profile and access to WAPP and other forms for hiring. If you have staff that will need to assign PSU IDs to affiliation codes other than new employees, an affiliate code needs to be requested, if this has not already been done. The affiliate code request includes listing users of the affiliate code to assign PSU IDs. To request a new affiliate code and specify users of it, see the Web page at: https://www.fis.psu.edu/webaccess/datasteward/RequestToAddAffiliationCode.htm.

5. Functions that "retrieve SSNs" require a brief statement indicating the department name, users who need this, specifically why access to SSNs is needed and what will be done with them once they are retrieved. In general, SSNs should only be used for reporting to external agencies because most Penn State transactions will use the PSU ID. Initial approval will be granted by the data stewards with subsequent approval done by the Privacy Officer to confirm the department will be properly securing the SSNs on their PCs and network.

6. All requests except for the affiliate code request mentioned in Step 3, should be made via electronic mail to the AIS Support Center at: ais-support@psu.edu by the Access and Security Representative (ASR). The SUBJECT of these e-mail requests should be CIDR function request and the text should list the CIDR function Access Paths desired and the user ids that access to these is being requested for. Questions about this can be directed to ssnteam@psu.edu or to ais-support@psu.edu. See the example below.

E-mail to:  ais-support@psu.edu

Subject:  CIDR function request

Please provide access to the following CIDR access paths to the users listed with each:

PSIALPHA
John Doe (e-mail = jxx1@psu.edu) (AIS ID = jxx1) 

PSIGTIDS 
John Doe (e-mail = jxx1@psu.edu) (AIS ID = jxx1) 

** Don't forget that functions retrieving SSNs require additional information as specified above.